 |
 |
 |
 |
 |
 |
 |
| Back to New Branches | |
| Requesting Full Branch Status: | |
| If you have maintained good standing as an incipient branch for one year (and the branch's name and heraldry have been approved), follow the steps below to request full branch status. | |
| 5.A. | Officers: Update the list of branch officers. Confirm that addresses haven't changed and that memberships are valid. You will likely need to re-copy proofs of membership, if dates have changed. If you have any new officers or change of officers, follow procedures outlined in Section 3.A for officer approval. |
| 5.B. | Heraldry: The branch's name and heraldry must be approved by Society before the branch will receive full status. Proof of this consists of a letter from the Golden Dolphin Herald stating that the branch's name and heraldry has passed through the College of Heralds and has been approved by the Laurel King/Queen of Arms. |
| 5.C. | Branch Borders/Zip codes: Review the list and map of zip codes submitted with the Request for Incipient Status paperwork. If any zip codes have been added, changed, or deleted, the list and map must be updated. Even if no zipcodes have changed, you will need new letters/emails from ALL affected branches (including the Kingdom Seneschal if Crown Lands are involved) indicating approval for movement of the zipcodes to your branch. You will also need emails from neighboring branches indicating their support of your new branch. |
| 5.D. | Re-confirming support of members of branch: A new petition of the branch's members is required to show that they want to become a full status branch. Any member within the branch's zip codes who supports the status change may sign this petition. Each member who signs the petition must include their legal name, SCA name, postal address, SCA membership number and expiration date. Any members who do not reside in the zip codes or active non-members can write a letter of support to be included in the packet if they desire but may NOT sign the petition. Please use the Membership Support Petition provided on the New Branch Forms and Checklists page. |
| 5.E. | Proof of activity: List and description of all OFFICIAL events which the branch held during its' incipiency. Branches are required to have at least one official event during this time. Information on demos or new member recruitment should be included as well as other varied activities that occur within the branch: meetings, fighter practices, workshops, etc. |
| 5.F. | New Branch Application: The New Branch Application form must be completed a second time, updating information as needed. |
| 5.G. | Reconfirming proof of membership for a Stronghold or Port: Due to the membership fluctuations inherent to Strongholds or Ports, members must submit new copies of their SCA membership card AND military cards, following the guidelines of Section 3.H. |
| 5.H. | Reconfirming proof of membership for a College: Due to the membership fluctuations inherent to a college or university, members must submit new copies of their school ID AND their current SCA membership card, following the guidelines of Section 3.I. |
| 5.I. | Submission of paperwork and approval process: All documents, forms, and letters completed and compiled from
above must be sent to the Deputy Seneschal for New Branches (DSNB).
Please use the Request Full Status Checklist provided on the New Branch Forms and Checklists page.
Upon receipt, the DSNB will review the paperwork, contacting the branch's representative (generally the proposed
seneschal) if information is missing or clarification needed. The paperwork is then forwarded to the Kingdom Seneschal for review and
approval. The Kingdom Seneschal then reviews the file with the Royalty of Atlantia. Upon Their approval, the Seneschal will submit his/her
recommendation, letters of support from the Royalty and Kingdom Officers, and the New Branch Paperwork to the Society Seneschal and Board of
Directors. Since the Board meets on a quarterly basis, this may be a lengthy process.
The final step comes with the announcement for elevation to full status during Royal Court. The elevation is NOT official until it is announced in Court. This announcement will be followed, as quickly as possible, by a notice in ACORN. |
| Patience is requested from the membership of the new branch at all points in the process! The packet being
sent to the Board requires it to pass through many hands.
An incipient branch that holds meetings, demos, workshops and an occasional small event and files the appropriate reports in a timely manner will have a very good chance to be approved for full status with very few questions or problems. However, if an incipient branch does little to show organizational stability and fails to report regularly (even if they hold a large Kingdom level event) will be kept in Incipiency until they can prove worthy of Full Status. Please also be aware that Incipient status can be revoked. |
|
| <- Previous | |
