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| Back to New Branches | ||
| Moving from Prospective Branch to Incipient Branch: | ||
| 3.A. | Officers: The following officers are required for the formation of a new Canton, College, Port, or Stronghold: Seneschal, Exchequer, and one of the following: Knight Marshal, Minister of Arts and Sciences, or Herald. The following officers are required for the formation of a new Barony or Shire: Seneschal, Exchequer, Herald, and either a Knight Marshal or Minister of Arts and Sciences. Review the Kingdom webpage (http://atlantia.sca.org) to learn about each type of officer so interested parties can make the best match for themselves and your branch. | |
| 3.A.i | Once you have chosen your incipient officers, write the corresponding Kingdom Officer (copying the corresponding local officer of your
sponsoring branch) asking permission to have the interested individual become an officer of your incipient branch. Each Kingdom Officer
will have different requirements for becoming an officer. Some will require a training program. The officers of your incipient branch are
deputies of the sponsoring branch officers until the branch receives full status. As such, permission is also required from the sponsoring
branch's officers.
Keep on file the written approval of the Kingdom Officers and sponsoring branch's officers. You may also want to begin officer meetings and ask each officer to report on what they have learned about the duties of their office as they review their respective websites and policies. |
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| 3.A.ii | Create a list of the proposed officers and obtain proof of current SCA membership. The only acceptable proof of membership is a photocopy of the proposed officer's current membership card OR the mailing label for the current issue of the Acorn. (Note: For Colleges, students must include a copy of their modern college's ID card along with their SCA proof of membership.) | |
| 3.B. | Heraldry: An prospective branch must submit a name and a device to the College of Arms prior to
requesting incipient status. Refer to the Herald's website for information, guidelines, and
forms on name and device submissions (http://herald.atlantia.sca.org/forms/).
Take particular note of the "Guide to Successful Submissions."
Your sponsoring branch herald and/or the Golden Dolphin Herald can assist you in the creation of a branch name and device.
You must show proof that the prospective branch supports the proposed heraldry with a petition signed by your members. The heraldry and branch name must be at the top of each page of the petition. (You will have other petitions along the way, so it is useful to clearly indicate what each petition is.) The petition form can be obtained from the Golden Dolphin Herald. Keep a copy of your heraldic submission form and petition for your notebook and send the original petition and submission to the Golden Dolphin Herald. The accompanying fees must be in the form of a check cut from the account of your sponsoring branch. NOTE: If you include a self-addressed stamped envelope with your heraldry and name submission, the Golden Dolphin Herald will send back proof of submission for your files. **To submit your new branch paperwork, the name/device does not need to be passed, but it must be submitted. |
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| 3.C. | Branch Borders/Zip codes: Create a list of the zip codes to be included in the new branch.
Plot the zip codes on a map to prove there are no holes within the new branch. The map must also show neighboring branches by zip codes.
This assists in determining the impact on neighboring branches.
If any of the zip codes listed by the new branch are already being used by an existing branch (as is usually the case), a letter/email must be obtained from the existing branch's seneschal giving explicit permission to use the zip codes in question (including the Kingdom Seneschal if Crown Lands were taken). The letter must LIST these zip codes. For a College, Stronghold, or Port you must explicitly state the name and address of the institution with which the branch is associated and include a map showing the location of the base (within governmental security regulations!!) or college in relation to other branches. A letter is required from a representative of the college or base with whom the branch will be associated stating their support of the branch. |
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| 3.D. | Confirmation of sponsorship: If not already obtained, a letter/email is required from the seneschal of the sponsoring branch stating the intention of the established branch to become the new branch's sponsor. | |
| 3.E. | Support of members of new branch: A petition of the prospective branch's members is required to show that they want to become an incipient branch. Any member within the branch's zip codes who supports the formation of the new branch may sign this petition. Each page must have an identical header stating, "We support <insert NAME OF BRANCH here> in its bid to become a full status <insert TYPE OF BRANCH here> of the Kingdom of Atlantia;" as well as a list of the zip codes the branch will encompass and the date. Each member who signs the petition must include their legal name, SCA name, postal address, SCA membership number and expiration date. Any members who do not reside in the zip codes or active non-members can write a letter of support to be included in the packet if they desire but may NOT sign the petition. Please use the Membership Support Petition provided on the New Branch Forms and Checklists page. | |
| 3.F. | New Branch Application: Complete the New Branch Application form. | |
| 3.G. | Additional requirements for a Canton, College, Stronghold, or Port of a Barony:
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| 3.H. | Special notes for the formation of a Stronghold or Port: The designation of stronghold or port provides flexibility to branches where numbers may fluctuate or become dormant because of changes in military population or troop movement. It is limited to members directly affiliated with the military base, either stationed or working there, in a full time capacity. Those with loose affiliations, such as belonging to a club sponsored by the base are NOT considered to be "members" of the base. Members must submit copies of their SCA membership card AND military cards, provided of course, that this is not a breach of security. If providing this information is considered a breach of security, a letter stating the member's affiliation with the base and signed by that member, is sufficient and acceptable as proof. Copies of civilian Base ID cards are acceptable for those civilians working at the base. As far as the dependents or children from the base, a letter from those with actual ID cards (e.g. parents of children) verifying the dependents, is acceptable. | |
| 3.I. | Special notes for the formation of a College: The designation of College provides flexibility to branches where numbers may fluctuate or become dormant because of seasonal changes in student population. It is limited to members directly affiliated with the college or university, either attending as a student or working there as an employee. Those with loose affiliations, such as belonging to a club sponsored by the school are NOT considered to be "members" of the school. Members must submit copies of their school ID AND their current SCA membership card. For dependents or children of members of the university, a letter from those with actual ID cards (e.g. parents of children) verifying the dependents, is acceptable. | |
| 3.J. | Submission of paperwork incipient status and approval process: All documents, forms, and letters completed and compiled from above must be sent to the Deputy Seneschal for New Branches (DSNB). Upon receipt, the DSNB will review the paperwork, contacting the branch's representative (generally the proposed seneschal) if information is missing or clarification needed. The paperwork is then forwarded to the Kingdom Seneschal for review and approval. The Kingdom Seneschal then reviews the file with the Royalty of Atlantia. Upon Their approval, an appropriate event is chosen for the Royalty to announce the new branch's Incipient Status during Royal Court. This process can take 2-3 months. The branch's representative will be contacted with the anticipated date of announcement. Please use the Request Incipient Status Checklist provided on the New Branch Forms and Checklists page. | |
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